How to I enter an order that will be paid at a later date?

[camiller101]

I hope this is an easy question - I have a large inventory of 2 items that are pre-sold, then picked up during a specific 5-day time period later in the month.  Everything is working smoothly with folks who go on our website and pre-purchase the item. 

However, I have several individuals who will pick up 100+ of these items during the pickup time, then sell/distribute them to others, and will provide me with checks/cash/credit card at a later date.  I would like a way to enter these "orders" in a way that they show up in the Square "orders" and impact the inventory counts.

In my previous system, I could enter the 100-item order with a coding like "payment pending" but I haven't figured out the equivalency in Square.  Invoicing doesn't seem to work, because it doesn't adjust the inventory so long as it's "open" and invoiced orders don't appear in the "orders" tab.  I thought about entering the order with the payment type "other" but then it will appear that the order has been paid for when it hasn't.  

Hopefully this makes sense and someone can offer some guidance!  Thank you!

[crystalimages]

I think the easiest solution is to add a price variation on each item and don't put a price in, leave the variation blank, grayed out $0.
If you type in $0, it sets the price and will make this an option online, you don't want to offer if for free I assume... 🙂 Name the variation whatever makes sense to you. Pre-Order, unpaid pre-order, etc. The unspecified variation won't show up online, so people can't assign their own price. Make the order on your POS and select the pre-order variation, set price to $0, be sure to correct the quantity, Complete the $0 sale and record it. It will take the items from inventory, you will then have to run another sale when they pay to charge the amount. However, you will probably want to create an item pre-order or the like to take payment for the items so you don't deduct from inventory again. I would then create an invoice and send it to that person, and they will pay when they pay.

You could just adjust your inventory, reason: Other: pre-order or whatever. But you'd still have to do a separate sale eventually. I think it would be better to show the transaction of the items being given and then the payment later. It would show all the transactions under that customer.