Need input on what setup is best for me. Scenario is below...

[lacocinachico]

Hi!!  Help please! I need guidance on how to set up our Square system logistics that we use for large events. For instance should we be using multiple locations etc… Below I have laid out what our needs are, and would like some guidance on what the setup should be to accomplish this the best way square is able.

We will have three sales locations. With each location having two square registers. The Square Registers at these spots will be selling two different item tickets (beer & Cocktail). In addition, each location will have multiple iPads running the square app. These ipads will not be “selling” anything but will be used to track inventory used (ie. Coors or Bud Light, Vodka Cocktail or Whiskey Cocktail.) All sales and inventory used should be able to be reported globally, but also be able to drill down to see which location sold quantity of tickets as well as inventory used from the ipads. The two individual registers at each location can be reported together.

What is the best way to set this up on the Square dashboard?? Multiple locations? Signing in through register code for machine profile? Whats the best way to set up items? Two “sale” items (for tickets) with corresponding price, and multiple items with a price of zero to track inventory? We would like it if the Square Registers could not see the inventory buttons, and conversely the iPads not be able to see the ticket sale buttons. If we want to differentiate between an item such as Vodka cocktail and a double Vodka cocktail, would it have to be two separate items or can we add a modifier of “double” to the vodka cocktail item. Having it be two separate items would be very cumbersome as we have at least 8 base items that would need a duplicate item for the “double option.”

I have read all the Help information that is pertinent and tried several options last year with no luck, as we had to sacrifice reporting inventory used just so we could be sure that we were at least able to track Sales.

I know there is a way to accomplish this, I just don’t know how. I need a Mandalorian to pop up and say “this is the way.” Thanks!