How can I track my purchases/items from my vendor using Square for Retail?

[texasbathhouse]

[The title of this thread has been edited from the original: Tracking my suppliers]

i want to be able to input my receipts where i buy from suppliers. where and how do i do that?

ie: soap supplier ingredients, chicago il, i paid $24.99

they are my vendor (acct payable)...where in SQUARE RETAIL do i enter this information

[TBHospitalityNY]

Hi Kitch,

I agree, a Vendor field that's searchable/organizable would be a great feature to add.

The best workaround I could think of would be to use the Variation field to enter the vendor when entering new product. It would let you keep the product organized by their name, but you can find/arrange by variation type in excel with an exported summary. Not a whole lot faster but hopefully something.

[Chad]

Hello @OddbirdGifts! 

I see why you would want this on your reports and I've gone ahead and moved your post to the feature request board of the Seller Community. From here we can track feedback for this request. 

If we were to move forward with this feature request it would take some time to build. I understand your logic that we already have some of this information on the inventory section of the app, but you can't just tweak the inventory code and have it build and run a new report. 

I've found the best analogy to describe a change like this is to imagine Square as a 50 floor building. To add a new feature to a floor would involve stripping down part of or the whole floor and rebuilding it with the feature. During this process we need to make sure the new feature doesn't impede any plumbing, electrical, or gas lines that service other floors as well. We have a similar feature on another floor that we can use as a guide, but most of the new one will be built from the ground up. 

[everydaymagic33]

Any progress on this? When can we view sales by vendor?

[cam-phluid]

I would like to be able to summarize my purchase orders by category, vendor or month.  Is this possible?

[Tom]

Hey @cam-phluid,

Thanks for reaching out and sorry to keep you waiting on this question. I ran this by a member of our Retail Team and the ability to summarize your purchase orders as you've described isn't available at this time. So that I can share some more insights internally, can you let me know why these views are important for your business?

Appreciate your patience as we are constantly working on improvements based on seller feedback.

[mstrott]

I am new to square retail. I am having the vendors when ringing up sales add a note so I can see what is sold but there should be a way to track items sold back to the vendor.  The reports are "uncategorized"  There has got to be a way to set this up.

[Djones]

In your dashboard, under items, you can add categories to sort your items. Also, there are modifiers for multiple options. Hope this helps 🙂

[123Co-op]

We are a co-op and need to designate sales to each vendor in the store.  How do we charge purchases for individual co-op vendors so that items can be linked to specific vendors? 

[Tom]

Hi @123Co-op! Welcome to the Seller Community!

I went to check on this, and it sounds like signing up for Square for Retail may be the ideal fit for your co-op. With Square for Retail, you'll be able to assign purchases to specific vendors. Learn more here: Vendor Management.

Hope this helps get you where you need to be. If any questions remain or this doesn't make the mark, feel free to let me know—I'll be happy to have another look. 🙂

[Pa1]

Will the square Register track and keep sales individually on each vendor in our Art league. We have approximately 35. 

[ryanwanner]

I know Square for Retail has some pretty slick features that allow vendor sales information, but I don't use Retail so I can't help you out too much if you're using that software...

However, if you're using the regular Point of Sale app (which is what Square Register runs natively), there definitely is a way to separate your vendor sales, @Pa1 . What I would recommend is to set up each vendor name as a category name. Then, when you enter that vendor's items for sale, make sure the category name matches their name. The checkout procedure will be straightforward since you mostly use item names for checkout.

When it's time to run reports, you can look at the Category Sales in the Reports section. You'll see each vendor name plus all the items they sold plus a dollar amount total.

Hope this helps!

[BJ1141]

We are a consignment shop. How do we connect a vendor number to their item sold at pos. We need a report of $ amount sold by that vendor at the end of each month.

[AshleyK]

Hey! I've merged your post with an existing thread that will help answer your question. While you cannot track vendor sales, you can put your vendor names in your categories or item names and track their sales that way. Let me know if you have any other questions. 🙂

[isabelle · Accepted solution]

Hi @texasbathhouse.

Thanks for posting in the Seller Community!

It sounds like you're referring to purchase orders. Purchase orders are a feature that comes with Square for Retail. They are a way to track the supplies/goods you're purchasing from your vendor. You can input the cost that you paid for them, the vendor, and each item  you received. 

Here is a Seller Community post about Purchase Orders.

Follow creating a purchase order, take a look at these instructions:

1. Log in to your online Square Dashboard > Items > Inventory Management > Purchase Orders > click the purchase order you have received.
2. Click Receive All or Receive None. To partially receive inventory, click Receive in the product row > enter the amount received > Save.

Receiving items through purchase orders is a great way to take bulk action on your inventory. Updating your stock levels through a purchase order allows you to mark your stock as Received, which will be included in your Inventory Plus reporting.

Once you’ve marked a purchase order as received, the stock will be reflected in your inventory counts and reports.

Please let me know if you have any questions about this. 

[zcommons]

I need to input 1-3 "types" for each vendor. Currently I'm having to keep an excel list of vendors to refer to when I'm buying "X" type products. For example, I need to order lighting and i want to open SQUARE and review all of my lighting vendors and what inventory i have for each.  Same thing for dozens of other types of products.  Stock Forecasts WILL NOT work for me because I'm buying a mix of types and styles of items when new designs come out 3 times a year (and I only re-buy the same thing once a year). 

I know there's a beta for special fields in invoicing and wondering if this is being considered for Vendors.  If not, please raise it.  

[SurlySam]

Was this ever solved?

[Candlestore]

@SurlySam ;

You can enter Vendors in Square for Retail here is how:

5958-vendor-management 

Now if you are trying to track all your bills like saying the Utility company is a vendor of Electricity for example, you would need an accounting software package as Square is more for accepting Payments and Paying some of your vendors but is not a full Accounting package like QuickBooks, Zero, Zoho.... etc. 

Square now does let you pay your bills with Bill Pay, here is more information on that. 

7727-square-bill-pay