Reimbursement for employees on payroll?

[SolarSpecialist]

Is there a way to pay employees a reimbursement? I had that option with Suntrust payroll but don’t see it with Square. 

[katieand]

Hi @SolarSpecialist - Thanks for this question!

Right now we don't have a way to pay reimbursements. We have two work arounds currently:

1. Employers can use the "additional pay" column when running payroll to add an additional gross amount to the employee's regular hours / earnings but this column is taxed at a normal rate. Usually reimbursements aren't taxed.

2. Alternatively, you can issue reimbursements outside of Square Payroll.

This is something that we are working on developing since we know it's a pain point for employers. 

[EvaElectric]

 Where can I reimburse employees for PHONE / MATERIEL / FUEL?

[VanKalkerFarms]

there isn't a way currently to do it without the money being taxed.

"Right now we don't have a way to pay reimbursements. We have two work arounds currently:

1. Employers can use the "additional pay" column when running payroll to add an additional gross amount to the employee's regular hours / earnings but this column is taxed at a normal rate. Usually reimbursements aren't taxed.

2. Alternatively, you can issue reimbursements outside of Square Payroll.

This is something that we are working on developing since we know it's a pain point for employers. "

form this post https://www.sellercommunity.com/t5/General-Discussion/Reimbursement-for-employees-on-payroll/m-p/653...

[EJ_ · Accepted solution]

UPDATE: 

@SolarSpecialist @EvaElectric 

Employee Reimbursment is now live and available to those needing to reimburse employees for expenses they incur on behalf of your business. 

Our Support Center gives details around how this works, and also provides a step by step walk through for you that you can use when reimbursing employees from your Payroll Dashboard. Check out the article here: 

Square Payroll Employee Reimbursements

[ShawnaMohler]

I need to reimburse my employees for parking gas etc. I would love an area in the payroll system to add non-taxable reimbursements to the employees weekly paycheck. Is there a way to do this in payroll?  

[VanKalkerFarms]

yes, you can do this, here is an article explaining how to do it, and yes reimbursements will not be taxed.

https://squareup.com/help/us/en/article/6345

sorry that your question slipped thru without being answered right away.